Calculator
Tutoring package margin calculator
Enter what a family pays for a block of sessions and see what remains after the tutor, the processor, and the credits that never get used.
Free tools
Tutoring calculators
Two free calculators for the arithmetic a tutoring practice actually argues about: what is left of a package once everyone is paid, and how many students a roster can carry in a week.
Tutoring numbers look simple until you write them down. A seventy dollar hour is not seventy dollars once the tutor is paid, the card processor takes its cut, and one credit out of ten expires unused in December. A roster of three tutors sounds like plenty of capacity until you count the twelve minutes of prep and note writing attached to every session on the schedule.
Both calculators run in your browser and nothing is stored. Use the package margin tool before you price a new block for the spring, and the capacity tool in July when you are deciding how many fall inquiries you can realistically say yes to. The defaults are set to a common private pay practice, so change them to your own rates and watch what moves.
Calculator
Tutoring schedule capacity calculator
Find out how many active students your tutors can genuinely carry each week before the fall inquiry wave forces the answer on you.
Working document
The prepaid tutoring package policy worksheet
Fill in every line before you sell your next block of sessions, and the awkward conversations in February answer themselves.
Why the tutoring calculators are open with no sign up
Tutors already do this arithmetic on the back of a rate card. You take an hourly rate, multiply by ten, shave off a discount a parent will accept, then try to hold in your head what is left once the tutor teaching the block is paid and the processor takes its cut off the front of the whole charge. The same thing happens in August with a legal pad and a column of Tuesday slots, working out how many more students a roster can carry once prep time and the progress note are counted against every session.
Neither of those sums needs an account, so there is no form in front of them and nothing is stored when you close the tab. Even if you never open the software, a package margin figure you trust changes the price you put on a twenty session block for the spring, and a weekly capacity number changes what you promise the family who calls the morning after back to school night. Those two numbers earn their keep on their own, which is the whole reason they sit out in the open.
Now hold those numbers to the roster
A margin figure and a weekly student ceiling only mean something if the blocks you sell are built to match them. TutorCredits carries the package sizes, expiration windows, and low balance alerts that keep that arithmetic true through a whole semester rather than through the first month. Book a demo and bring the figures these calculators just gave you.